Recordkeeping for Organic Farmers
Give your farm its own field agent.
Get the recordkeeping assistant you've always needed. The OrganicAssistant field agent turns text messages, voice memos, photos and emails into structured records for organic certification.
Built with Midwest organic farmers · Supported by USDA TOPP
- Activity
- Pest control
- Field
- Block B4 — brassicas
- Input
- Bt · product and rate needed
- Volume
- 15 gal
- Date
- Today
A voice memo becomes a harvest record
“We picked 18 lugs of Celebrity tomatoes this morning for the Tuesday CSA”
I captured most of it. Which field or high tunnel did they come from?
- Field
- Needed
- Crop
- Celebrity tomatoes
- Quantity
- 18 lugs
- Destination
- Tuesday CSA
- Date
- Today
A forwarded invoice becomes eight purchases
Invoice #20413 — spring seed order
invoice_20413.pdfFieldAgent: Seven organic items are ready. One untreated variety needs its seed-search documentation.
Re-enacted from real exchanges on production farms.
field records kept by real farm crews
of organic noncompliances are paperwork — not practices
an independent organic inspector
Crew capture
Recordkeeping is a team effort
OrganicAssistant makes it easy to involve your whole farm team in recordkeeping by turning a group chat into your record log.
- Everyone logs from their own phone, right in the group chat
- English and Spanish, side by side — FieldAgent answers in kind
- You stay the reviewer: approve, edit, or ask for more detail
Cosechamos 18 cajas de tomate de 20 libras del Lote Norte 2 para el CSA del martes
FieldAgent · Registrado ✓ — Cosecha · Tomate · Norte 2 · 18 cajas de 20 lb · CSA del martes
seeded 3 128-cell trays of Genovese basil in GH2, seed lot B24-118
FieldAgent · Logged ✓ — Seeding · Genovese basil · GH2 · 3 × 128-cell trays · Lot B24-118
Why OrganicAssistant
Your crew texts what happened and OrganicAssistant does the rest.
Capture records from the field
Text, voice memo, or photo in the group chat — FieldAgent turns each one into a structured record: plantings, harvests, sprays, amendments, and more.
Forward an invoice, it files itself
Send a receipt or invoice to your farm's inbox and every line item lands as a purchase record — seed, inputs, amendments — with organic status flagged.
The whole crew keeps the books
Everyone logs from their own phone — in English or Spanish. Records carry who-did-what automatically, and you review and approve in one place.
Inspection-ready, always
Activities, inputs, lot numbers, and amendments organized the way certifiers want them — searchable, exportable, ready before the inspector calls.
Your OSP stays current
Draft your Organic System Plan with guided help, grounded in your real records — and keep it current as the season unfolds instead of rewriting it every renewal.
Answers built in
Regulation-grounded answers cited to the NOP, wherever you're working — check an input before you buy it, or ask while you log.
What do you need help with?
Certified, transitioning — or buried in paperwork?
Choose your starting point.
Already certified
Hand off the paperwork
Your crew logs all season from the field, your audit trail builds itself, and the annual inspection stops being a fire drill.
Streamline your recordkeepingTransitioning to organic
Start with your OSP
Draft your first Organic System Plan with guided help — and build the record habit from day one, so the plan stays true all the way to certification.
Draft your Organic System PlanHave a paper trail?
Your files are the first draft
Drop in the spreadsheets, invoices, and typed PDFs you already keep. They come back as certifier-ready records, and your OSP drafts the sections they support.
Turn my files into a first draftMade possible with support from
OrganicAssistant is developed with support from the Midwest TOPP program, which funds tools and mentorship to help farmers through the transition to organic certification.
Ready to hand off the paperwork?
Set up your farm in minutes so your team can start logging records.
Get my field agent